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OFFICER RESPONSIBILITIES

President

  • Attends all Board and general membership Society meetings

  • Assists with development of state regional patches, publicity and coordination of other officers

  • Sets the agenda for society meetings

  • Monitors treasury funds

  • Serves as ex-officio member of all committees

  • Establishes necessary committees and appoints committee Chairs

  • Coordinates with other SCGS officers

 

Vice-President

  • Assists with any Presidential duties at the President's request

  • Assumes all duties of the Presidency in the absence of the President and continues until the return of the President, or until the next general election

  • Responsible for planning and implementing statewide general membership meetings

  • Submits plan sixty days prior to the scheduled date of the planned statewide general membership meeting

  • Coordinates with SCGS President and other officers 

 

Membership Secretary 

  • Keeps an up-to date list of all Society members, current and expired, alphabetically, by county

  • Receives all membership applications for the Society, mails membership cards and other Society literature

  • Keeps an accurate record of membership monies forwarded to the Society Treasurer

  • Notifies Society members of their expiration status prior to expiration

  • Provides a membership list to the American Gourd Society upon request

  • Coordinates with SCGS President and other officers 

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Treasurer

  • Maintains accurate Society financial records and accounts in writing

  • Receives all Society bills, receipts for expenses incurred and pays them, keeping an accurate record in writing of disbursements

  • Deposits all Society monies received in a bank convenient to the Treasurer

  • Submits a written report of Society receipts and disbursements to the President each quarter and/or upon request

  • Submits a financial report to the membership at the general membership meetings

  • Participates with the Audit Committee in an annual audit of records

  • Coordinates with SCGS President and other officers

 

Secretary

  • Records and is custodian of all official activities of the Society

  • Conducts all necessary Society correspondence

  • Provides copies of all official business and proceedings, agendas and minutes

  • Coordinates with SCGS President and other officers

 

Publicity

  • Gather information from the Patches

  • ​Shares information gathered with both the Facebook Group Editor and the Webmaster.

  • Distributes gathered information to various outlets, both electronic, web and print, in order to further the recognition of the Society and its members

  • Coordinates with SCGS President and other officers

 

Event Photographer

  • Manages the pictorial events for the Society

  • Has scrapbook available at all Society meetings of pictures, clippings, etc., that tell about activities and accomplishments of the Society

  • Provides pictures to both the Facebook Group Editor and the Webmaster

  • Coordinates with SCGS President and other officers
            

Facebook Group Editor

  • Manages membership and content of the Facebook group for the Society

  • Shares Facebook content with the Webmaster for key notices

  • Coordinates with SCGS President and other officers

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Webmaster

  • Manages content of the website for the Society

  • ​Shares website content with the Facebook Group Editor for key notices

  • Coordinates with SCGS President and other officers

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